Software for painting contractors
Quotes win the job. Schedule and crew notes finish it. Invoice when rooms are done — not when you finally open the laptop on Sunday.
What slows work down
Quotes take longer than the site measure
Rooms, coats, prep, materials — if the quote isn't out same day, a faster painter takes the work.
Multi-day projects lose the thread
Which rooms are primed? Who's on site tomorrow? Status lives in group chats and disappears.
Change orders never hit the invoice
Extra rooms and colour changes get agreed verbally, then forgotten when you bill the original quote.
Progress payments are awkward
Customers expect deposits and stage invoices. Spreadsheets make that feel unprofessional.
How Servicebay helps
Site-to-quote in one visit
Capture scope, send a branded quote, and convert acceptance into a scheduled project job.
Project status the crew can read
Custom statuses, assigned painters, and job media so progress is visible without a daily standup.
Photos that protect the work
Before-and-after shots stay on the ticket for customer updates and dispute protection.
Invoices that match the real scope
Update line items when the job changes; bill what was painted, not what you guessed on day one.
Payments that fund the next room
Collect deposits and final payment without a separate invoicing ritual.
Transparent pricing — no add-on trap
Painters win on the quote that lands same day — not on renting a stack of add-ons to send one estimate. Servicebay charges a simple per-seat price with quoting, deposits, and invoicing built in.
- Basic: $9/seat/month (annual) or $12/seat monthly — jobs, customers, scheduling
- Pro: $29/seat/month (annual) or $36/seat monthly — quoting, invoicing, payments, inventory, reporting, Xero + QuickBooks
- 30-day free trial, full Pro, no credit card required
For comparison: Housecall Pro Essentials lands around $149/month and Jobber Connect starts at $99/month for one user (annual) before bolt-ons. Servicebay Pro is $29/seat/month (annual) with quoting, invoicing, and payments included.
Frequently asked questions
Is Servicebay painting contractor software for small businesses?
Yes. It's built for independent painters and small crews who need quoting, job tracking, scheduling, invoicing, and payments without enterprise complexity.
Can I manage multi-room, multi-day painting jobs?
Yes. Use job statuses, notes, media, and tech assignment so progress stays clear across days and crew members.
How do change orders work for painting jobs?
Update the job and related quote or invoice line items as scope changes so extras (extra rooms, prep, materials) don't disappear before billing.
Can customers accept painting quotes digitally?
Yes. Send quotes for acceptance and use digital signatures where you need a clearer paper trail — then convert to a job when you're ready to schedule.
How much does Servicebay cost for painting contractors?
Basic is $9/seat/month (annual) or $12 monthly for jobs, customers, and scheduling. Pro is $29/seat/month (annual) or $36 monthly and adds quoting, invoicing, payments, inventory, reporting, and Xero + QuickBooks sync. Start with a 30-day free trial of full Pro — no credit card.